Fees & Quotes

Index 'n' Things

Indexing Services & Desk Research

Jacqueline Pitchford - Freelance Accredited Indexer & Information Analyst

Indexing services
Desk research

In general, the fee is based on the number of indexable pages. Indexable pages usually include introduction, chapters, pages with footnotes, and pages with illustrations.

As a guideline a fee of € 4 per indexable page or € 10.80 per 1,000 words can be taken as a reference. This fee is based on a single index for an academic text/scientific publication in which subjects, names, titles, etc. are combined.

Surcharges may apply, due to

complexity of the text
level of detail required in indexing
need for multiple, separate indexes
multilingual texts
type and amount of diacritics in the text
extremely tight deadlines resulting in necessity to work out of regular office hours

The fee per page includes up to three hours for processing any modifications to the index after delivery of the index on request of the author.

A surcharge will be applicable if modification of the index is needed due to changes to the proofs during or after the indexing process (for example, in case of changes in the pagination). This surcharge is based on an hourly rate of € 40.

A complimentary copy of the book for which I wrote the index is highly appreciated.

In order to make an accurate quote, please provide me with as much information as possible, such as:

Type of publication and its audience
PDF of the text
Title and subject of the publication
Author/editor
Number of indexable pages
Indexable pages (just introduction and chapters, or also notes, illustrations, preface, appendices, etc.?)
Maximum number of pages available for the index
Type of index required (e.g. subject, name, chronological or a combination)
House-style instructions (if none available I will use the British Standards - BS ISO 999:1996 / BS 1749:1985)
Delivery date of proofs
Deadline for the index
Format of the index (text file, PDF etc.)

Desk research

A different hourly fee applies to desk research services. The fee depends on the size and complexity of the information request, the duration of the assignment, and the deadline. Apart from the hourly fee other cost may occur, such as cost for information sources and searches in commercial databases, and any other related costs. A minimum of 1 hour is charged for all information requests.