Index 'n' Things

   Indexing Services & Desk Research

   Jacqueline Pitchford - Freelance Accredited Indexer & Information Analyst  

Indexing Services
Desk Research
Fees & Quotes


Fees & Quotes

Indexing services

In general, the fee is based on the number of indexable pages. Indexable pages usually include introduction, chapters, pages with footnotes, and pages with illustrations.

As a guideline a fee of 4 per indexable page or 10.80 per 1,000 words can be taken as a reference. This fee is based on a single index for an academic text/scientific publication in which subjects, names, titles, etc. are combined.

Surcharges may apply, due to

  • complexity of the text
  • level of detail required in indexing
  • need for multiple, separate indexes
  • multilingual texts
  • type and amount of diacritics in the text
  • extremely tight deadlines resulting in necessity to work out of regular office hours

The fee per page includes up to three hours for processing any modifications to the index after delivery of the index on request of the author.

A surcharge will be applicable if modification of the index is needed due to changes to the proofs during or after the indexing process (for example, in case of changes in the pagination). This surcharge is based on an hourly rate of 40.  

A complimentary copy of the book for which I wrote the index is highly appreciated.

In order to make an accurate quote, please provide me with as much information as possible, such as:

  • Type of publication and its audience
  • PDF of the text
  • Title and subject of the publication
  • Author/editor
  • Number of indexable pages
  • Indexable pages (just introduction and chapters, or also notes, illustrations, preface, appendices, etc.?)
  • Maximum number of pages available for the index
  • Type of index required (e.g. subject, name, chronological or a combination)
  • House-style instructions (if none available I will use the British Standards - BS ISO 999:1996 / BS 1749:1985)
  • Delivery date of proofs
  • Deadline for the index
  • Format of the index (text file, PDF etc.)

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Desk research

A different hourly fee applies to desk research services. The fee depends on the size and complexity of the information request, the duration of the assignment, and the deadline. Apart from the hourly fee other cost may occur, such as cost for information sources and searches in commercial databases, and any other related costs. A minimum of 1 hour is charged for all information requests.


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Index 'n' Things